Proposal Specialist

The Proposal Specialist supports Concentra’s Proposal Development team’s efforts to produce quality and compliant responses to Request for Proposals (RFP). Through partnership and collaboration with Concentra stakeholders, this position leads the proposal development process by analyzing requests for proposal (RFPs), effectively communicating proposal requirements to stakeholders, coordinating with subject matter experts (SMEs) to gather information, assembling proposal documents, and ensuring submission compliance.

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed.  Concentra’s market specific rate/range will be provided during the interview process.  

• This position supports most aspects of proposal development in support of new and expansion business development efforts. Creates and produces formal responses to RFPs, quotes, and information. Accountable for flawless execution, production, and on-time delivery of responses.
• On assigned proposals:
  • Analyze bid requirements and scope of work; identify and address red flags
  • Conduct intake, prepare share drive folders and checklists
  • Identify items that require immediate review and send to appropriate parties (i.e. legal, IT, etc.)
  • Facilitate kick off meetings that define expectations
  • Identify tasks, assign responsibilities, and develop and manage adherence to proposal schedule
  • Complete forms
  • Prepare, edit, and customize proposal draft using library responses
  • Distribute drafts, manage, and integrate input from SMEs
  • Finalize documents, proofread, complete style edits, ensure compliance to all RFP requirements
  • Produce and deliver final product, hard or soft copies, as required
• Interact with various internal departments, including, but not limited to, legal, risk management, sales/account management, operations, and medical, staff
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education:  Bachleor's Degree

Degree must be from an accredited college or university.

Customarily has at least the following experience:1 year

• Customarily has at least one or more years of experience in a proposal development or content writing position
• Experience with Qvidian or similar proposal response software preferred
• Healthcare industry experience preferred

• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
• Strong organizational and project management skills
• Ability to work independently, set priorities, and be thorough in critical follow-up
• General knowledge and familiarity with established standards, concepts, and practices related to completion of business proposals
• Demonstrated ability to work effectively in a fast-paced, multi-task environment
• Effective interpersonal skills, including tact and diplomacy dealing with internal colleagues, regulatory agencies, vendors and all levels of executives and managers
• Keen proofreading skills with exceptional attention to detail
• Willingness to work hard and share in the success with the team!